Room to Grow

AgTrax software has aided Scott Cooperative’s expansion across Kansas since 1997

Since becoming a customer of Agtrax in 1997, Scott Cooperative Association in Scott City, KS has relied on AgTrax’s agribusiness grain accounting software platforms to help the coop manage its operations.

Jordan Dahlke, who has been the controller at Scott Coop since 2016, said the coop uses AgTrax to manage its inventory of grain efficiently across eight locations in Scott and Wichita counties in western Kansas. “Having a strong relationship with AgTrax is important,” Dahlke says, “and how cool is it that Agtrax has retained the same ownership for 28 years and counting and is located right here in Kansas!”

Scott Coop was founded in March 1957 as a supply cooperative and service station. It entered the grain business a year later when the first elevator was erected in Scott City.

Twenty-two years later, Scott Coop expanded into Wichita County when it built an elevator in Marienthal. Today, Scott Coop operates eight elevator locations, five cardtrols, two service stations, a bulk fuel and oil delivery service, and a full-service agronomy department. Scott Coop repairs and sells tires, batteries, fencing supplies, tools, an assortment of bagged feed and more.

AgTrax Platforms

Dahlke tells Grain Journal that Scott Coop uses the following AgTrax software platforms:

TraxView™ is the coop’s main accounting software used for commodity accounting, accounts receivable, purchasing, invoicing, inventory, and other operations.

AgRemote™ Scale Interface is used at all grain locations to create inbound and outbound commodity tickets that are easily accessible for customers to view on the Scott Coop app through Barchart.

OnlineAccess Web Portal is used by the coop’s customers to pay their account balance, view statements, invoices, proof of yield, grain balances, equity balances, and more.

Elevate® (Elevator Bin Management and Traceability) is only used at one location, but by using Elevate, Dahlke notes, the staff can accurately show grade factors for bins and gauge how much space is left in a particular bin.

Open Database Connectivity (ODBC) is used to extract data from AgTrax to customize reports and to analyze data in Excel. Dahlke notes that they’ve really started to utilize this in the past few months, and it’s been a game-changer.

Application Programming Interface (API) with Square 9 is used primarily for invoice management and storage. Dahlke explains, “a digital copy of the invoice will be indexed by our AP clerk. Once the invoice is approved, the API will send the data into AgTrax where the check eventually be written.”

Application Programming Interface (API) with Barchart is a phone app where customers can view bids, grain tickets, grain balances and more. It’s a tool that customers have become accustomed to and enjoy having, he adds.

Dahlke also appreciates AgTrax’s customer service. “There are smart and friendly people working for AgTrax, and sometimes just picking up the phone and calling them has made a world of difference for us.”