Grain Inspection

Grade Access

Allows your customers to view, print or download certificate information via the Internet. Customers can access their certificates and retrieve their information in the following output types: 

  • Screen Report with counts and average factor values
  • Screen Report Recap with counts and average factor values
  • XML Report
  • PDF print format. 1 or 200 certificates, it’s up to you! 
  • Comma Separated Value export to Microsoft® Excel
  • Third Party Invitation…Users simply filter the certificates that they wish the buyer to see and they are able to email a simple link that directs the buyer to the secure site for them to view the certificates. Minimized email traffic!

Customized Reporting via ODBC and other tools such as Crystal Reports, Microsoft® Excel and Microsoft® Word.

Grade Certificates supported:

  • 905 Official Sample - Lot Inspection {Full or Half Sheet Formats} 
  • 909 Official Export Grain Inspection Certificate & Divided Lot 
  • 909-2 Official Export Grain Inspection Certificate 
  • 913 Warehouseman’s Sample - Lot Inspection 
  • 914 Submitted Sample Inspection {Full or Half Sheet Formats} 
  • 915 Official Stowage Examination Certificate 
  • 960 Official Grain Weight Certificate & Divided Lot {Full or Half Sheet Formats} 
  • 993 Commodity Inspection Certificate including: 
    •    Divided Lot 
    •    Factor Only - Falling Number 
    •    Check weighed Commodities 
    •    Thresher-Run Commodities 
    •    Processed Commodities 
  • 994 Commodity Certificate Submitted Sample Inspection including: 
    •    Factor Only - Falling Number 
    •    Check weighed Commodities 
    •    Thresher-Run Commodities 
    •    Processed Commodities 
  • Other Agency Specific Certificates upon demand

Certificate Entry

  • Branch specific 
  • Entry/Batch counts by type of certificate by operator 
  • Customizable Certificate
  • Types Inspector ID per certificate entry: 
    •    Entry Inspector 
    •    Sampling Inspector 
    •    Inspecting Inspector 
  • Date and Time of entry (Time is optional) 
  • Carrier Types 
  • Carrier ID 
  • Commodities 
  • Movement 
  • Purpose 
  • Destination 
  • Grade Factors 
  • Inspection details 
  • Sample ID and details 
  • Also allows manual entries
  • Additional information including: 
    •    Contract 
    •    Commodity Location 
    •    Old Certificate Number 
    •    Ordered by 
    •    Agency File ID 
  • Multiple Inspector Remarks Sections
    •    Regular
    •    Reverse 
    •    Container
    •    Identification
    •    Lot
    • Each section allows for up to 20 lines of text 78 characters long
  • Automated Billing based on entry: 
    •    Billing by weight conversions (MT, CWT, etc) 
    •    Billing driven by: 
      •       Certificate Type 
      •       Grade Factors 
      •       Carrier Type 
      •       Sampling Method 
      •       Purpose 

 

Audit/Update

Complete history of inspection detail
Audit Selection by: 

  • Customer 
  • Ship To 
  • Certificate Type 
  • Commodity 
  • Branch 
  • Date 
  • Certificate Status…Entered, Printed, Billed, Voided, etc

Sort Options by: 

  • Customer ID 
  • Customer Name 
  • Zip Code 
  • Certificate Number

Other Parameters:

  • Customer Detail or Summary 
  • Print Factors 
  • Print Remarks 
  • Print Billing Detail 
  • Print Billing Dollars 
  • Recap by Day

Certificate Inquiry
Complete historical detail
Selection by:

  • Customer 
  • Ship To 
  • Branch 
  • Certificate Type 
  • Certificate Status 
  • By individual Certificate Numbers 
  • Date 
  • Formats 
  • Carrier Type 
  • By individual Carrier ID 
  • By individual Sample ID 
  • Commodity 
  • Movement 
  • Purpose 
  • Destination

Export to file: 

  • NQDB/IDW download 
  • Two AgTrax standard exports (I and II)

Generic Master Setup:

  • Customizable masters: 
  • Certificate Type
  • Inspector Type 
  • Commodity Class 
  • Carrier 
  • Movement 
  • Purpose 
  • Sample Method 
  • Pre-set Remarks 
  • Certificate Print Formats

Grade Schedules:

  • FGIS abbreviations 
  • Factor Descriptions 
  • Customizable prompt order 
  • Entry verification 
  • Default values 
  • Minimum/Maximum values to eliminate entry errors 
  • Automated remarks based on factor values 
  • Automated billing based on factor values 
  • Automatic grade calculation based on factor values

Branch Office Tracking: 

  • Name, Address, City, State, Zip 
  • GIPSA Location Numbers

Customer Masters: 

  • 7 digit alphanumeric account ID 
  • Name, Address, City, State, Zip 
  • Contact Name 
  • Open Item or Balance Forward 
  • High Credit Balance 
  • Aging Analysis 
  • Last Payment 
  • Last Statement 
  • 99 Customizable Fields for customer database segmentation 
  • Collection Comments 
  • 999 Ship To (Sub Accounts) available per account

Inspector Masters: 

  • Name, Address, City, State, Zip 
  • Phone 
  • Home Branch…for optional branch security 
  • Password 
  • Initials 
  • Inspector Types - Weigher, Sampler, Inspector 
  • Tax ID 
  • GIPSA Numbers