Accounts Receivable

Accounts Receivable (A/R) comprises a complete series of interactive programs designed for the control of invoices and payments. Customers may be designated as either Open Item, Balance Forward, or Hybrid.

The system provides the means for handling each organization’s unique requirements. Utility programs allow the user to define his own table of term codes, G/L control, Sales accounts, and audit trail serial numbers. In addition, the user may activate interfaces with the General Ledger and Invoicing systems, if available.

The Customer File contains all the active customer information such as name and address, aging trial balances, and a variety of flags. The Transaction Files is used to store all invoice and payment transactions. Used in combination, these two files allow the recording of invoice and payment transactions, printing of statements and aging reports, as well as online inquiry.

The A/R was designed to be very easy to operate while meeting the reporting and control requirements of large organizations.

Features

  • Complete contact information for mailings, ticket information, and reporting
  • Open Item and Balance Forward type account tracking selectable by account
  • 99 Miscellaneous Fields available to track specific information for mailings, statements, important dates and more
  • Collection Comments can be entered on any account to track receivables activity
  • Credit history tracked with High Credit and historical aging information
  • Last statement and Last payment amounts and dates are easily viewed
  • User defined aging days
  • Recreate historical aging reports 
  • Prepaid contracts are tracked in a subsidiary ledger
  • Prepaid statements may be sent to customers at any time
  • Customizable statement formats
  • Web interface to account information is available with PatronAccess
  • Individual account Credit Limits are tracked and checked during billing in Order Entry / Invoicing
  • Credit Hold (Cash Only) settings on accounts
  • Split billing can be preset based on Products, Inventory Groups, and Commodity receipts
  • Provides the ability to apply payments automatic